September Meeting Minutes

Hello Everyone! Below are the minutes from the September Meeting, in case you weren't able to make it to the meeting. Let me know if you have any questions. Our next meeting is scheduled for October 16 at the libray at 1:00 pm. I will try to have the agenda posted a few days ahead of time. Thank you all!
Lesli Schei

Chubbuck PTA Meeting – September 18, 2009
Budget and Audit report
Brent Grigg did our audit, and everything was found to be correct. Treasurers report… $2000 went to reading aide hours, and $50 to each teacher for a teacher’s grant ($1400 total). Fiscal year ends June 30, the new board received the books on July 1st. Treasurer’s report passed around, see attached.
Membership Report
We are currently at 157 members… 81 individuals and 76 family memberships. That is down about 50 from last year, but we also lost the 6th graders this year.
Start the Arts
Teachers are very appreciative of our lessons. We have only 2 sets of pictures, so we have been scheduling volunteers so the supplies can go around. Response from the volunteers was really great. There are still a few parents interested in helping, and we will involve them next time.
Girls on the Run
3-5th grade girls are running after school. We were only supposed to be able to take 15, but we had an overwhelming response. We have 23 girls that meet on Monday and Wednesdays right after school. There is a brief lesson on health, avoiding drugs and alcohol, things like that. The girls will run a 5k at the end of October.
Upcoming Events
Fall Fundraiser: Cherrydale again, it has a little bit bigger selection and the quality is a little better. The company is easy to work with. Kickoff is Oct. 5th with 2 assemblies; our rep will do them both. We may need some volunteer help later on.
Book Fair Oct. 8-9 Set up in the library during Parent Teacher Conferences. There will also be a “sneak peek”… kids can’t buy anything, but can get an idea of what will be available. That will be Monday, Oct. 5 from 2:30-3:30.
Red Ribbon Week… We are looking to have a military group will come in a do a drug boot camp, and we will have more a military theme this year. Still working on some details, but the planning is starting.
Halloween Parties: We are providing treats, we managed to collect most of our snack fees, including $175 after reminders were sent out. 10 cent cookie sale at Smith’s is going on right now, we could order in advance at that price.
Grants: Idaho Juvenile Justice division has a grant available, and red ribbon week might qualify for matching funds for next year. Kris Mullen could help write a grant for that. Kris is also working on a grant for bring your family to school week in February. We might move grandparents night to that week, or come up with a new program. Because we are a title one school we might be able to qualify for a grant.
Idaho Children’s Theatre is scheduled Feb. 5th 8:30 and 9:45, maybe we could schedule an extra show for parents to come to that? Maybe we could work with Title One that week? We may need a volunteer to head up the program for that week.
Reflections: Probably want to do a kick-off in Mid-October, entries are due before Thanksgiving.
Brandi Barnes, Regional PTA Rep. : District 25 is now in charge of the Festival of Trees, and the regional PTA will be in charge of the gift shop. We will need people on the committee, and also to make crafts to donate and sell. They also need volunteers for the big festival of trees committee, and our school will do a tabletop tree. The money would go specifically to reflections and then grants to go to convention or advocacy conference or legislative day.
Yearbook? Adrianne Vaughn is willing to take on the project. Some ideas: Do for 5th graders only for graduation, or do the entire school. Cost is $11 for a 300 order, we wouldn’t make money on it. WE could check if Bell Photography does a yearbook and it might be easier. Maybe give people the option to buy the class picture or a yearbook. Some discussion: some people might not be able to afford it, so if we could get the price down it might be better. Bell is easy to work with and efficient, so they might be able to help us. Most parents thought it was a good idea. We will continue to collect input.
Oct. 31 is our deadline for Capri Sun packages, we get 2 cents per packet. Heidi Dickhaut is working on that. Our oldest big toy is broken, and it is difficult to fix, we might be able to find some money to replace it with soup labels. Box tops deadline is Oct. 15th
Mrs. Herdt PAC
PLC – Professional Learning Communities. These are designed to address: what do we want students to learn, how do we know if they mastered that concept, what to do to help those who haven’t mastered it, and how do we help students that have mastered it. Its collaboration, teachers working together to answer those questions. We are tyring to design programs to meet specific needs. The teachers also spend time on assessments regarding specific standards. Also staff development to make our teachers better.
Recycling: Looking into getting a bin here. Jessie will call city, Mrs. Herdt will call district.